Use this list to help you edit and write better

Use this list to help you edit and write better

As an editor, I have to do repetitive tasks in Microsoft® Word–just as you do. Over the years, I’ve built this list of keyboard shortcuts to help speed my typing while editing. Each shortcut saves time (and may lead to more sleep during editing and writing cycles 😊).

Let me know if these keyboard shortcuts don’t work for you and add any other favorites to the list!

Typing and editing

Select all CTRL+A
Copy CTRL+C
Paste CTRL+V
Undo last action CTRL+Z
Redo last action CTRL+Y
Delete selected item and save a copy to clipboard CTRL+X
Copy the selected item while leaving the original item in place CTRL while dragging an item
Find CTRL+F
Find and replace dialog box CTRL+H
Go to a certain page CTRL+G
Move the cursor to beginning of next word CTRL+Right Arrow
Move the cursor to beginning of previous word CTRL+Left Arrow
Move the cursor to beginning of next paragraph CTRL+Down Arrow
Move the cursor to beginning of previous paragraph CTRL+Up Arrow
Move to beginning of line HOME (with Num Lock off]
Move to end of line END (with Num Lock off)
Delete the selected item Highlight and DELETE (or Highlight and BACKSPACE)
Delete one word to the left CTRL BACKSPACE
Delete one word to the right CTRL+DELETE
Create a nonbreaking space CTRL+SHIFT+SPACEBAR
Create a nonbreaking hyphen CTRL+SHIFT+HYPHEN
Easily access common tasks Right click in text

Formatting shortcuts

Insert hyperlink CTRL+K
Apply or remove bold formatting from the selected text CTRL+B
Apply or remove italic formatting from the selected text CTRL+I
Apply or remove underline formatting from the selected text CTRL+U
Decrease font size 1 point CTRL+[ or CTRL+SHIFT+<
Increase font size 1 point CTRL+] or CTRL+SHIFT+>
Remove character or paragraph formatting CTRL+SPACEBAR

At Windows level

Open a new Word document CTRL+N
Switch between open documents ALT+TAB
Delete a selected item permanently without moving the item to the Recycle Bin Shift+Delete
Open the shortcut menu for active window ALT+Spacebar
Close the active document in programs that enable multiple documents to be open at the same time CTRL+F4
Switch between open documents ALT+TAB
Cycle through items in the order in which they were opened ALT+ESC
Display Start menu CTRL+ESC

 

Image courtesy of Bing photos

Leave a reply